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Your privacy is important to us. This Privacy Statement explains what personal data we collect from you, and how we use that data.

The General Data Protection Regulation (GDPR) (Regulation (EU) 2016/679) defines "personal information" and "sensitive personal information" and we have assessed our processes to ensure that we comply with the Regulation. This includes reducing the amount of personal information gathered to the minimim possible level needed in order to provide the requested service(s) to you.


Background

This privacy notice lets you know what happens to any personal data that you give to us.

We may change this privacy notice from time to time by updating this page in order to reflect changes in the law and/or our privacy practices. We therefore encourage you to check this privacy notice for changes whenever you visit our website.


Who are we?

needadisco.com is operated by VV Web Solutions, the controller responsible for your personal data. We have appointed a Data Protection Lead who is responsible for overseeing questions in relation to this privacy policy. Should you have any questions relating to this policy, including any requests to exercise your legal rights, please contact us at the email address compliance@needadisco.com and state that your query is for the attention of the Data Protection Lead.

You have the right to make a complaint regarding our use of your personal data by contacting the Information Commissioner's Office (ICO) who are the UK supervisory authority for data protection issues (ico.org.uk) - we would, however, appreciate the chance to deal with your concerns before a formal approach is made to the ICO so please contact us in the first instance.


What personal information do we process?

  • Email Address
  • (optional) Telephone Number

For the avoidance of doubt, we do not collect or process details classed in GDPR as "sensitive personal information".


Where do we source this information?

From you directly if you decide to use our websites to request quotations for services.


What do we use your personal information for?

If you instruct us to arrange quotations for entertainment services, we will share your email address and, optionally if provided, your telephone number with current verified subscribers of our website until you tell us that you no longer require quotations or the planned date of the event comes around, whichever is sooner.

We will tell you which subscribers we have shared your details with.

We will only share your personal details with subscribers that have confirmed that they are GDPR compliant. We do not audit these claims.


What are the legal grounds for our processing of your personal information?

The lawful basis on which we collect and store your personal information is consent. We ask your consent to share your personal information before we will accept your enquiry via our quote request system. If consent is not provided, it is not possible to submit your details and in this instance an enquiry is not formed therefore any personal information captured up to that point is not shared.


When do we share your personal information with other organisations?

If you instruct us to arrange quotations for entertainment services, we will share your email address and, optionally if provided, your telephone number with current verified subscribers of our website until you tell us that you no longer require quotations or the planned date of the event comes around, whichever is sooner.

We do not share your personal data with any other third parties.

We will only share your personal details with subscribers that have confirmed that they are GDPR compliant. We do not audit these claims.


How and where can you withdraw your consent?

If you tell us that you no longer require quotations for entertainment related services, we will stop sharing your details with our members.

When requesting quotations for entertainment services, we ask you for the date upon which the services are required. If you do not tell us that you no longer require such contact, we will stop sharing your details on the service date indicated.

Alternatively, you may withdraw consent by writing to the email address compliance@needadisco.com from the email address you are wishing to withdraw consent for. Please allow 5 working days for confirmation.


How can you request details of the personal information we hold about you?

We only ever store your email address and, optionally if provided by you, a telephone number. The telephone number, if provided, is deleted immediately following the planned event date.

However, under the GDPR, we have to offer you by law a method to enquire about the personal information we hold about you. You can request this by writing to compliance@needadisco.com from the email address associated with the quotation request you originally placed with us. Please allow 5 working days for a response. Alternatively, you can write to VectisVibe, 30 Craigmore Road PA20 9LB.


Is your personal information transferred outside the UK or the EEA?

The servers on which our website and databases are hosted are located in the UK.


Do you have to provide your personal information to us?

We are unable to provide quotations for entertainment related services if you do not provide certain information to us. If any personal information is optional, we will make this clear.


For how long is your personal information retained by us?

Unless we explain otherwise to you, we'll hold your personal information for as long as we have reasonable business needs, such as managing our relationship with you and managing our operations.


Our Cookie policy

Cookies are small text files stored on your computer or device when you access websites.

We use cookies on our websites that we consider strictly necessary to help our sites function. For example, we may use cookies to 'remember' various settings and choices as you navigate through our quote request system. The information stored in cookies cannot be used to identify you personally and they do not contain any confidential information.

We also use third party cookies provided by Google to provide an analytics service. This service helps us improve the website in future by collecting anonymous data on how people use the website today. It helps us identify trends and faults. We may also embed video or other content from websites such as YouTube, Facebook and Twitter and these sites may set their own cookies.

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